Convert documents into clean records with integrated AI-based document and form processing that saves time, improves accuracy and productivity.
Start automated data extractionOur Clients
Your finance and operations teams are buried under invoices, forms, and receipts, which makes extracting useful information time consuming. Manual entry slows your team, delays customer responses, and keeps growth on hold. Our intelligent data capture solution reads documents, identifies the required details, and extracts structured data to enhance productivity. We implement smart document processing that uses OCR and machine learning to retrieve information from any kind of document such as forms, emails, invoices, receipts, and contracts. Every field is validated in real-time using structured and unstructured data processing, so only clean, accurate information reaches your ERP, CRM, finance, HR, or industry systems. Our AI-driven document processing solutions help you:
We extract text from images and documents effortlessly with proven Optical Character Recognition (OCR) technology. Our team implements OCR technology that reads multiple languages and formats, delivering accurate text extraction that speeds up your entire workflow. Thus, your team can eliminate typing errors, reduce processing time, and gain instant access to searchable information.
Our team of experts implement optical barcode recognition (OBR) technology to process, scan, and decode product information from barcodes instantly across multiple formats with precision. Damaged labels are scanned in various formats, ensuring that the captured product data is reliable and accurate. Businesses can track stock and shipments using OBR technology, reducing manual data entry errors and processing time.
We implement AI-powered data capture solution that identifies and analyzes stylized writing and unusual formats, delivering accurate extraction where basic OCR systems fail. Our team of experts implement AI-based text recognition to analyze character elements like strokes, curves, and angles to enhance text recognition accuracy. Your team receives clean and usable data from handwritten notes, artistic fonts, and damaged documents, ensuring no information gets lost.
We extract text from blurred, noisy, and poorly lit images using advanced recognition models. Our system handles shadows, glare, and distortion, ensuring you get accurate text from any photo condition. Thus, you receive clean data from raw visuals. Moreover, your team can focus on strategic tasks rather than wasting time on fixing unreadable files.
Transform documents into structured, usable insights instantly and lower operational costs using automated data capture solutions tailored for high-volume workloads.
Automated recognition gives your team clean and accurate data at a scale that they can use for faster decision-making. With every detail captured correctly at the source, teams operate with clarity instead of correcting mistakes later.
Eliminate repetitive tasks and reduce errors that limit productivity with automated data capture. Productivity increases across departments as accurate data flows seamlessly through integrated business systems.
Cut labor costs associated with manual data entry and verification by automating document processing. Organizations spend less while processing more documents accurately. Cost efficiency improves immediately by automating scaling workflow without increasing operational budgets.
Documents can be processed in seconds, freeing employees for tasks that require human skills. Employees can save time across every department dealing with forms, invoices, or records. Moreover, teams accomplish strategic goals instead of drowning in paperwork.
Extracted data becomes immediately available in searchable and usable formats, which increases team productivity. Our solution helps the data move across departments faster and without friction. A support team member, for example, can pull up a customer’s contract details within seconds during a live conversation.
Eliminate manual transfer errors and delays with API connectivity, which ensures data is directly and accurately integrated into existing accounting, ERP, or CRM systems. Your system is seamlessly integrated behind the scenes, which keeps operations running efficiently without technical friction.
Connecting value chain across technology and business
Our automated data capture workflow combines intelligent document recognition and real-time data capture to convert any document into usable information. Each stage is engineered to provide error-free and efficient data capture solutions across all departments.
We start by collecting your data through invoice processing, receipt scanning, and multi-format data extraction capabilities. Then, we implement multi-format data extraction that immediately extracts, transforms, and loads it into a clean structure, giving you error-free information ready for real-time decisions. ETL removes duplicates, fixes formatting, and maps fields correctly, delivering data ready for analysis and decision-making.
After ETL processing, we move your validated data into a secure and centralized warehouse where it is indexed for analytical processing and business intelligence. Our analytics dashboard gives you quick access to trends and operational gaps, so that you can make decisions based on reliable data. Your growing data remains accessible and protected when needed.
Next, we deploy data visualization capabilities that turn your captured document data into clear and interpretable business intelligence. Our visualization engine highlights performance insights instantly, enabling teams to collaborate efficiently and prioritize tasks that deliver measurable results.
We prepare your captured data for AI and ML workflows through feature engineering and integration. These models are trained on your data for prediction and automation. Our data science team performs Exploratory Data Analysis (EDA), identifying patterns within invoice data extraction results, identifying outliers, and validating data readiness for advanced analytical applications.
We apply multi-layer validation rules that test every data point for accuracy. Our verification process removes duplication and formatting errors, giving you data that is ready for reporting and automation. We then validate model performance through cross-validation techniques and testing accuracy to provide accurate outcomes for real-world applications.
We deliver accurate results by interpreting model outcomes and analytical findings in a simple and actionable format. Our solutions connect insights to real-world impact, giving you direction for improvement and growth.
Industry
Energy
Technologies
Power BI, Dynamics 365
Challenges
Business impact
Client
USA based multinational energy corporation (MEC)
Client
Major global retailer
Technologies
RPA, UiPath
Challenges
Inconsistent inventory management and manual processes slowed down operations, impacting on customer satisfaction and increasing operational costs.
Business impact
Words that motivate us to go above and beyond! A glimpse of our customers who make us shine among the rest.
Softweb has been our partner for over a decade in professional IT services including production and application development support. They support us on customer experience and cloud services as well.
Rimma Fuchs
Softweb Solutions demonstrated exceptional subject matter expertise, professionalism, and quality work throughout our collaboration. We are incredibly grateful to have found such a reliable partner in them!
Dharmesh Trivedi
Capture data automatically from any document, instantly and accurately.
Talk to our AI expertsHealthcare
Finance
Retail
Legal
Manufacturing
Supply chain
Energy
Telecom
Semiconductor
15+ years of building automated data capture systems for high-volume operational environments
90+ data engineers and automation specialists with deep expertise in AI, OCR, and intelligent document processing
Pre-built capture accelerators that shorten rollout timelines by 30–40% across departments
Seamless connectors for ERP, MES, CRM, and IoT ecosystems to eliminate siloed reporting and manual lookup
Proven track record in processing 100M+ documents annually with 99%+ accuracy for invoice extraction, form processing, and document classification
An automated data capture system is a process that collects and converts information from machines, sensors, and documents into usable digital records instantly, removing manual logging and improving reporting accuracy.
Tools include OCR, IoT sensors, computer vision, barcode/RFID readers, digital forms, and system connectors that record operational data directly from physical and digital activities.
The primary purpose of data capture is to record accurate, real-time operational information for faster decisions, better tracking, and error-free reporting without manual effort.
Data is encrypted during transfer and storage, governed by strict access controls, audit trails, compliance policies, and continuous monitoring throughout the capture workflow.
Cost savings come from reduced labor hours, fewer reporting errors, faster compliance audits, lower downtime, and improved process visibility that boost productivity across departments.
Automate data extraction to speed up workflow without disruption
Our team can help you deploy automated data capture solutions that extract data accurately and reduce processing time
