What Not To Do In the BYOD Policy

Any business these days can stand straight with its strong Information Technology (IT) backbone. Mostly, work is done through computers and electronic gadgets everywhere. Also, the efficiency of the work depends upon how its data is synchronized with other relative devices. This makes the entire work-profile quickly accessible and more advanced. With smartphones and tablet PCs in demand, what really helps in achieving heights is a perfect IT environment that suits the respective business.

This IT environment’s effectiveness has a lot to do with the employee’s own comfort over devices and their interfaces. If an employee finds a device interface more comfortable, it will definitely increase his/her ability to deliver better performances. This is where a Bring Your Own Device (BYOD) concept comes into picture. Not only renowned corporate firms but also some Government departments have implemented BYOD in the form of a strategic policy.

What is BYOD policy?

A Bring Your Own Device, or BYOD, is a business policy which allows employees to bring their owned mobile devices to their work places and use via them company’s exclusive services like file servers, database and applications. This is also referred to as Bring Your Own Behavior of Bring Your Own Technology. Also, in its broader perspective, it includes access to not only hardware but also employee’s own software functionalities, personal data and applications.

The advantages of implementing BYOD may include employees’ enhanced productivity and increased confidence. In addition, this leaves an impression of more flexible employer which attracts professionals to join and ultimately strengthen the team.

What not to do in the BYOD policy

Like two sides of a coin, this too has some gaps in its comprehensiveness. Some data breaches have also been reported – like if an employee loses his device, it may reveal some confidential information to an untrustworthy person. Also, troubleshooting becomes sometimes an issue with too many devices of various technologies on the same network. However, a strong BYOD policy can eliminate these threats.

Here we try to put some of our views on ‘what not to do in BYOD policy’-

  1. Do not allow access to data synchronization tools. This enables an easy channel to poke a hole into corporate security. If the tool is a strong requirement, try having your own application with centralized control and several authentication stages.

  2. Do not grant access to all the devices that you come across in the organizations. Restrict the type and configuration of allowance as per the company’s current security measures and technology standards. Also, don’t allow device under BYOD without physically checking it.

  3. Do not put the BYOD policy in action without a bunch of agreements signed by the employee. Also, organize some sessions explaining use of this facility in its true spirit.

  4. Do not allow all kind of applications to run at the work place. Choose what you should allow. From hundreds of apps using company’s privileged network, you should keep some out of list. Also, integrate accessibility with passwords or Personal Identification Numbers and enforce data encryption to securitize it further.

  5. Do not stick to one policy and standard for long. Changing security standards at regular interval keeps the threats away and refreshes the whole system again.

Well, these are merely some tips for a strong BYOD. It can be strengthened by some state-of-the-art mobile and web applications with added security standards which can work as guards to every activity happening to and fro in the device sanctioned under BYOD policy.

About Softweb Solutions

Softweb Solutions provides Mobile Device Management services for organizations that support the BYOD model.  The service remotely secures and manages corporates’ iOS, Android, BlackBerry, Windows and Symbian devices. For more information on our MDM services, contact us at info@softwebsolutions.com

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