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A web based system that allowed staff to fully manage the content and the products on the ...

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BACKGROUND

VenueQuest is a global meeting planner and hotel site selection company which provides world class services of Group Travel and Meeting Management. All types of Corporations, Associations, Government agencies and Non-Profit groups can make the most of its services whenever they have the need to fix a hotel for a meeting, conference or group booking. It considers all the logistic needs of the clients such as number of hotel rooms, size of meeting space, required meals, desired locations, and preferred dates. It searches the suitable hotels which go with the needs of the clients. Even it provides full meeting management services including event budgeting, online attendee registration, ground transportation, air transportation, off-site event planning, guest speakers, event staffing and more.

VenueQuest wanted to develop its own Registration System that can popularize its services with more ease. The complete system was asked to be created that would enable it to offer state of the art meeting planning and hotel registration service in the most cost-effective way.

 
CHALLENGE:

The major challenge was to develop a portal with online event management and hotel reservation system with lot of features and specifications which have made it a time intensive project. It was a strong need to develop a portal which facilitate users to sign up for additional cost activities like golf tournaments or special dinners and have that extra cost added to a shopping cart for later checkout. The portal required to have the feature of importing the contact information of all the clients and even the ability to export data into merge documents like address labels, name badges and letters. The facility to limit number of registrants for a particular event was also necessary to manage all the events in organized way.

The page of event registration of the portal was necessitated to make dynamic and very innovative since it would work as the initial page when any of the clients gets the invitation and visits it. Concisely, Venuequest needed a faster, efficient and reliable Online Registration System that can enhance their overall business and augment the impression in the market.


SOLUTIONS:

Softweb, by considering all the requirements of the client, has provided a customized .NET 3.5 and MS SQL 2005 based registration system for VenueQuest that would give reliable results to its customers and simultaneously offer its sales team a great asset to present potential clients. It has created a complete portal where users can create event, state about breakout session & activities, manage contacts, import contact details, send invitations and letters.

Softweb's extensive experience and efforts have made it possible to amalgamate all the requirements of the clients and provided a complete tool that can elevate the business of VenueQuest and take them further in their field.


RESULTS:

With the efforts of Softweb, now VenueQuest can enjoy the highly efficient and professional system that can offer de facto services to the customers for meeting planning and hotel selection. The full-blown efforts have resulted in an absolute system that provides all the features expected by the client. This is the system that will give VenueQuest a strategic edge over its competitors. Whether it is for training sessions or annual conference or any other event, VenueQuest would be able to serve the superior services. VenueQuest Global Meetings and Travels can be a champion of its genre with this Registration System.